Privacy and Cookies Notice
This is the Privacy and Cookie Notice (Notice) of swimdrinkfish.ca (Website). This Notice provides information on the processing of personal data of the visitors of the Website and persons who donate via the Website (Users) of Swim Drink Fish Canada, located at 600 Bay Street, Unit 303 Toronto, Ontario M5G 1M6 Canada (Organization), and its regional offices Fraser Riverkeeper, located at 425 Carrall Street, #90 Vancouver, BC V6B 6E3, and North Saskatchewan Riverkeeper, located at 10548 82 Avenue NW Suite 1, Edmonton, AB T6E 2A4.
The Notice may be changed over time. Users of the Website are advised to regularly review the Notice for possible changes. The Notice was last changed on April, 28 2020.
WHEN IS THIS PRIVACY NOTICE APPLICABLE?
This Notice is applicable to the processing of all personal data of Users through the Website and Mobile Applications.
WHO CONTROLS YOUR DATA?
Swim Drink Fish controls the processing of your personal data. The Organization may pass, or allow access to your information to its regional offices so that they may process your personal information in the same way as the Organization processes your personal information.
HOW DO WE USE YOUR PERSONAL DATA?
1. We use your personal data to administer your role as a job applicant, volunteer, sponsor, or partner
What does this purpose entail?
The Organization performs research and operates programs and activities in the fields of water quality science, environmental law, environmental awareness, nature, technology, and more.
If you apply for a specific job opening or send us an open application we will process and store your data in order to administer the job application process.
Additionally, the Organization is always looking for volunteers, sponsors, and partners, willing to offer their support. If you choose to register, the Organization will store and process personal data to administer your role as a volunteer, sponsor, or partner, and to communicate with you about your role.
Which personal data do we process for this purpose?
In order to process your registration as a job applicant, volunteer, sponsor, or partner, and to contact you about your role, the Organization processes data such as your name, address, e-mail address, telephone number, educational background, abilities, availability, skills, and other CV information, as well as correspondence relating to your registration. If you wish to update your data or withdraw from the registration process, you can do so by contacting us via our contact form.
How long do we retain your personal data for this purpose?
Should your application be refused, we will retain information relating to your job application for historical purposes. We keep a record of past correspondences that we use to inform and provide context for our future correspondences with users.
If you become a volunteer, your data will be retained no longer than is necessary for the processing purposes and, in any case, no longer than two years after your volunteer role ends.
If you become an employee or an affiliates of the Organization, we will process your data in accordance with The Personal Information Protection and Electronic Documents Act (PIPEDA), The California Consumer, Privacy Act (CCPA), and The EU General Data Protection Regulation (GDPR), as well as the applicable Canadian legislation.
2. We use your personal data to send you information about job openings, volunteer positions, and sponsoring/partnership opportunities
What does this purpose entail?
If you have sent us an open application for a job, registered as a volunteer, or filled out a form to become a sponsor or a partner, we would like to retain your application so that we are able to update you on our latest openings. We may do this by sending you e-newsletters or by approaching you directly.
Which personal data do we process for this purpose?
For this purpose, we process your name, address, e-mail address, educational background, abilities, availability, skills, and other CV information, as well as correspondence relating to your registration and a record of which e-newsletters we have sent you.
How long do we retain your personal data for this purpose?
We retain your personal data for as long as you wish to receive information from the Organization. In case you no longer wish to receive such information, you can opt out at any time by contacting us via our contact form.
3. We use your personal data to follow up on your inquiries
What does this purpose entail?
On the Website, you can submit general inquiries to The Organization via our contact page. We will use the personal data you enter to follow up with you about your inquiry.
Which personal data do we process for this purpose?
For this purpose, we process your name, contact information, and correspondence with the Organization about your inquiry, as well as all other personal data you provide and the personal data which is required to follow up on your inquiry.
How long do we retain your personal data for this purpose?
We retain your data as long as is necessary to follow up on your inquiry completely, with the exception of a log file with your name, contact information, the date you contacted us, and the subject of your question.
4. We use your personal data to process your donations
You can support our work to protect your local waters through online donations. You can make a general donation through the Website (to help us continue our research, improve our technology, and accelerate the cleaning of our local waters).
What does this purpose entail?
You can submit a donation form for your general donation(s) through the Website. The donations (made in Canadian Dollars via the Website) are donated to the Organization and are subject to the Donations Terms and Conditions. Your donation is processed by Stripe, Squarespace Commerce’s supported payment processor.
Which personal data do we process for this purpose?
Swim Drink Fish does not have access to your personal data. Visit Squarespace’s Privacy Policy page to find out how Stripe processes your personal data.
How long do we retain your personal data for this purpose?
Based on legal obligations, we retain the relevant data until seven years after you stop donating.
5. We use your personal data to administrate your participation in Swim Drink Fish events
What does this purpose entail?
If you participate in Swim Drink Fish events, we will process your data to organize the event, announce participants, and measure the response to the events. We may send you emails to keep you updated about the event.
Which personal data do we process for this purpose?
For this purpose, we use your name, address, e-mail address, and any other relevant information you share with us in relation to the event.
How long do we retain your personal data for this purpose?
We store your personal data in our CRM (Customer Relationship Management) system.
6. We use your data to send you information about the Organization by email
What does this purpose entail?
We would like to keep you updated on the Organizations latest openings, events, developments, news articles, and more. We will do this through e-newsletters. If you would like to stay informed on these topics, you can indicate this by subscribing to our newsletter at the bottom of the Website’s homepage.
Which personal data do we process for this purpose?
For this purpose, we process your name, email address, and a record of which e-newsletters we have sent you.
How long do we retain your personal data for this purpose?
We retain your personal data for as long as you wish to receive information from the Organization. In case you no longer want to receive such emails, you can unsubscribe at any time by using the unsubscribe option included in each e-mail. You can also contact us via phone at (416) 861-1237, or via email at contact@waterkeeper.ca. We will only retain your name and old email address in our Customer Retention Management system to keep a record of your unsubscription request and suppress your email from future mailings campaigns.
7. We use your personal data for the development and improvement of our Website
What does this purpose entail?
We research our Website Users’ visits and click behaviors through statistical analysis. We use the results of such research to better understand how users interact with our services, to monitor aggregate usage and web traffic routing on our services, and to customize and improve our services. For this purpose, we also use cookies.
Which personal data do we process for this purpose?
We process technical data such as links clicked on, web pages visited, and the browser being used. We retain this data in aggregated form so that we can monitor general trends in the use of the Website over a period of time.
How long do we retain your personal data for this purpose?
For personal data retained by cookies, see below. When your personal data is aggregated to show general trends or usage, it is anonymized and is therefore no longer treated as personal data.
WHO HAS ACCESS TO YOUR DATA?
The Organization has taken the required organizational and contractual measures to ensure that your personal data is exclusively processed for the aforementioned purposes. Third parties only have access to the data needed to process Website hosting, communications, and payments. Only if the Organization is required to do so by law will your personal data be provided to supervisory agencies, fiscal authorities, and investigative agencies.
Online general donations made via the Website to the Organization will be collected and processed by Stripe. Swim Drink Fish does not have access to your personal data. Visit Squarespace’s Privacy Policy page to find out how Stripe processes your personal data.d
WHICH COOKIES DOES THE ORGANIZATION USE?
The Website uses cookies. A cookie is a small text file that we send to your internet browser so that we are able to recognize your browser when you return. Cookies can collect data about the use of the Website, such as which pages are visited and the duration of a user’s session. When you use the Website, the cookie sends data to the Organization or to one of our third-party service providers, such as Google Analytics.
The Organization does not retain a cookie longer than necessary. We use session cookies and permanent cookies. A session cookie can track usage such as the web pages you visit and what options you use. When you close the internet browser, the session is ended and the cookie is deleted. A permanent cookie enables the Website to recognize you at a subsequent visit.
The Organization stores cookies that are essential for optimizing the functionalities of the Website. For instance, the cookies enable us to customize and improve our services. You can change your browser’s settings to stop accepting cookies, or to prompt you before accepting a cookie from the websites you visit. However, some of the Website’s features may not function properly if you disable cookies.
The Organization also has cookies in place that are not strictly necessary for providing the functionalities of the Website. Through such non-essential cookies, we collect information about your use of the Website and remember your preferences. For example, we may collect information about which pages are visited and the length of a user session. Through these cookies, we aim to improve your user experience. By continuing to use the Website, you consent to the use of cookies by the Organization. If you do not consent to cookies being in place, you can block them by adjusting the settings in your browser.
THIRD-PARTY SERVICES
The Website uses a variety of services hosted by third parties, such as Google Analytics and Google Ad Network. These services may collect information sent by your browser as part of a web page request, such as cookies or your IP request. For information on how Google Analytics collects and uses your information, please refer to their privacy policies. By using the Website, you consent to the processing of data by these third parties in accordance with their privacy policies.
GOOGLE ANALYTICS
The Website uses Google Analytics’ cookies. Google Analytics is a web analysis service that is offered by Google Inc. (Google). Google Analytics uses cookies to analyze how users use the Website. Google uses aggregated statistical data to give the Organization insight into the way users interact with the Website.
You can find more information on Google Analytics’ Privacy policy here.
HOW DO WE TREAT LINKS TO OTHER WEBSITES AND SOCIAL MEDIA?
If you choose to share our Website through social media such as LinkedIn, Facebook, Twitter, Reddit, and/or Tumblr, your personal data (such as your name and the fact that you are interested in the Organization) will also be visible to all the visitors of your personal web page on LinkedIn, Facebook, Twitter, Reddit, and/or Tumblr.
On such social media websites, only the terms and conditions (including the privacy policy) of the social media website apply. The Organization is not responsible for the processing of personal data or the privacy policy of such merchandising or social media websites.
MAY PERSONS BELOW THE AGE OF 16 PROVIDE PERSONAL DATA?
Persons below the age of 16 may only provide personal data to the Organization if they have the permission of one of their parents or their legal guardian. The parent or legal guardian of persons below the age of 16 is responsible for reading this Notice.
HOW DO WE SECURE DATA?
Your personal data is treated as strictly confidential. The Organization has taken appropriate technical and organizational security measures against the loss of or unlawful processing of this data. The Organization uses several security techniques, including secure servers, firewalls, and encryption, as well as physical safeguard of the locations where data is stored.
TRADING OR SELLING
Swim Drink Fish does not trade or sell its mailing lists.
WHAT ARE YOUR RIGHTS AS A DATA SUBJECT?
You may, at all times and without any cost, access the data you have provided to the Organization, object to the processing of your data, and, if you wish, have these data rectified or deleted. You also have the right to data portability. If you wish to use one of these options, you can give notice thereof in writing to:
Swim Drink Fish
600 Bay Street, Unit 303
Toronto, Ontario
M5G 1M6
You may also send us an email via our contact form.
Finally, in addition to the rights mentioned above, you have the right to lodge a complaint with a supervisory authority, such as the Office of the Privacy Commissioner of Canada.